administrative assistant Jobs

10/24/2009 - Baton Rouge, LA - Senior Legal Secretary
Travelers
Committed. Competitive. Constructing our Future. That's Travelers. We are one of the leading insurance companies in the United States. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy, and a workplace in which you truly can make a difference. ***Thank you for your interest in this job positing. We are currently accepting resumes and inquiries for possible future positions.*** SUMMARY: Perform a variety of legal secretarial and administrative duties for assigned attorneys, many of which are unique to a legal environment and require a working knowledge of legal concepts, terminology, and processes. Assist with general office support efforts, office administration and perform other duties as requested and assigned. Will serve as a backup to the office administrator as needed for office administration. PRIMARY DUTIES: -Effectively compose various legal documentation including but not limited to pleadings, discovery, subpoenas and draft correspondence. -Review incoming mail to determine urgency and work with attorneys accordingly. -Provide necessary telephone assistance including, but not limited to, answering callers routine questions. -Maintain attorney calendar as well as maintain diary and tickler dates appropriately. Review calendar daily and proactively handle upcoming events and determine dates upon which various pleadings must be served and filed. -Input and maintain information into case management system and ensure data integrity. -Maintain, organize and index all case files for staff attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner. -Schedule/coordinate depositions, medical examinations and other court designated hearings. Retain court reporters and interpreters, if necessary. -Act as a liaison with experts and witnesses in scheduling/coordinating appearances and/or depositions along with documentation retrieval. -Act as a liaison between client and Staff Counsel office by furnishing and requesting information as needed and assist in completion of administrative reports. -Assist attorney in trial. -May assist management in interview process and new hire orientation along with other administrative tasks. -Conduct training classes, if necessary, in regard to legal procedures or case management system. -Summarize discovery responses and draft standard discovery motions. -Conduct preliminary legal research as necessary. EDUCATION/COURSE OF STUDY: High School Diploma or its equivalent required Associates Degree or vocational secretarial training desirable WORK EXPERIENCE: Minimum 7+ years experience as a Legal Secretary required, or consistently high level performance Prior corporate experience desirable Experience in insurance defense litigation preferred. COMMUNICATION SKILLS: -Superior written and oral communication skills. -Superior interpersonal skills to communicate with court personnel, other attorneys and their staff, clients, witnesses and outside vendors. COMPUTER SKILLS: -Highly proficient in MS Word, MS Outlook, Excel and Powerpoint. -Highly proficient with the usage of a case management system and other software applications. OTHER: -Strong knowledge of trial procedures. -Strong understanding of legal terminology, local court/jurisdiction rules and adhere to law office procedures. -Ability to identify urgency and prioritize tasks accordingly. -Strong strategic thinker and decision maker -Practice appropriate office etiquette. -Ability to manage time and multitask effectively and displays problem solving skills by developing methods or approaches to getting the work done. -Maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities. -Ability to work independently as well as in a team environment. -Strong organizational skills. -Ability to operate business machines such as photocopy and scanning equipment. -Position requires physical activity including but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds
Posted on iHireLegal.com - Apply Now - Post Job

9/4/2009 - Gwynn Oak, MD - District Secretary
The TJX Companies, Inc.
District Secretary Responsibilities: Assist the District Manager and District Supervisor with on going operations of the stores and communicate daily with Store Management and the Home Office. Gathers, tabulates and reports weekly store/district information in a timely and accurate manner (sales and payroll, District Manager itinerary, Store Management schedules, accidents, incidents). Maintains the organization of office (sorts mail, maintains files, monitors supplies). Prepares and distributes communications and memos from DM to appropriate parties. Monitors expense control items (travel, supplies, workers compensation, etc) and reports exceptions to DM. Assists with special projects as outlined by DM (new store open houses, inventory preparation, management meetings, vendor machine audits, clearance counts. One to three years of administrative experience. The ability to work independently and as a member of a team. Excellent written and verbal communication skills. Proficiency with Microsoft based computers programs(MS Word and Excel, Lotus 1-2-3, e-mail) a must. Previous experience in a retail environment preferred but not required. AtAJWrightyou will enjoy working with a retail leader that offers tremendous growth potentialand associate discounts. AJWrightis an equal opportunity employer committed to workplace diversity. In addition to our open atmosphere and supportive work environment, we are proud to offer an exemplary benefits package that includes: Optional participation in medical, dental, life insurance, long term disability, vision discount program, 401(k) profit sharing plan, and dependent care spending. The TJX Companies, Inc. also provides company paid benefits such as basic life insurance, short-term income protection, and short-term disability.A.J. Wright is an equal opportunity employer committed to workplace diversity.
Posted on iHireSecretarial.com - Apply Now - Post Job

10/2/2009 - Fairfield, AL - Diesel Mechanic/Electrician
United States Steel
The Diesel Mechanic/Electrician is a Locomotive Department position of Birmingham Southern Railroad of Transtar, Inc., a wholly-owned subsidiary ofU. S. Steel. The Diesel Mechanic/Electricianis responsible for the inspection, test, repair, and maintenance of diesel-electrical locomotives including high and low voltage electrical components, air compressors, air brake systems, and diesel engines. Job Responsibilities: Receives instructions regarding work to be done Determines materials and required tools Inspects, maintains, and repairslocomotives, road maintenance equipment, air compressors, facility piping systems Communicates written and/or verbal findings of inspections to Supervisor Performs disassembly, repair, replacement, rebuild, re-assembly, installation, adjustment, alignment, and lubrication activities on mechanical equipment Performs inspection utilizing meters, analyzed trouble areas and makes repairs as required Performs necessary electrical tests, removes, disassembles, replaces, repairs, modifies, rebuilds, assembles, adjusts, and maintains batteries and all electrical equipment or components on locomotives, road maintenance equipment, lighting circuits, crane circuits, air compressors, building and shop facilities, and equipment Performs welding and burning Operate a tractor/trailer equipped with power-take-off for field servicing of locomotive
Posted on iHireTrucking.com - Apply Now - Post Job

8/25/2009 - Fall River, MA - Distribution Center Human Resources Assistant
The TJX Companies, Inc.
In this position you will provide administrative support to the Human Resources Department; assist in Union Associate hiring; assist in new hire orientations; act as a liaison with the Union and Home Office; maintain HR files, facilitate technical skills training and complete special projects as assigned. Human Resources Assistant Bilingual candidates preferred (Spanish or Portuguese) Strong written/verbal communication skills Must be highly organized with the ability to multitask Ability to work with limited supervision Communicates effectively and efficiently with all levels of the organization Demonstrated ability to respond/work effectively in rapidly changing environment Strong PC skills a must 2-5 years administrative experience, preferably in HR, payroll, or benefits Strong data entry experience and attention to detail Excellent customer service and interpersonal skills Highly organized with the ability to multitask, prioritize, maintain confidentiality, and work under pressure Ability to work a flexible schedule At the TJX Companies, Inc., you'll not only enjoy working with a stable and profitable corporate leader, but you'll also enjoy the benefits that go along with it, such as Medical/Dental/Life insurance, and Associate Discounts. TJX is an equal opportunity employer committed to workplace diversity.
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9/22/2009 - Owego, NY - Customer Service Representative
Sanmina-SCI Corporation
NATURE OF WORKAccount supportDatabase managementQuoting; Problem solvingThe Customer Service Representative will support the business relationship between assigned customer(s) and the manufacturing facility ensuring that Customer expectations are met and/or exceeded. Administer and coordinate the entire supply-commit process with the plant and communicate order status and commits to the customer(s). Manage excess & obsolete material issues, accounts receivable issues, and ECO's with the customer. Must understand the customer(s) contract terms and implications on the order process and is able to manage the customer(s) backlog/demand and work with planning to ensure proper MRP/DRP runs. REQUIREMENTS2 or 4 year degree preferred or equivalent experiencePCB background preferredPrior experience with Database, Microsoft Office and Oracle preferred
Posted on iHireCustomerService.com - Apply Now - Post Job

10/2/2009 - Elmhurst, IL - CUSTOMER SERVICE REPRESENTATIVE- CUSTOM PRODUCTS
Kelloggs
Kelloggs is looking for a Customer Service Coordinator in Elmhurst, IL. The Customer Service Account Coordinator will support the Custom Products Team, located in Elmhurst, IL. The Coordinator wil be the main customer service contact with assigned accounts. They will help to resolve any billing, logistic or order fulfillment questions. Position Description - Entry and reconciliation of Excel Spreadsheet Data for purposes of Financial Reporting and Analysis - Assists Sr. Director in the performance of administrative duties - Audit of travel expenses - Price File Maintenance - SAP Order Entry - Regular review of production schedules with Production Planners and Business Development Managers - Order and Inventory tracking through the SAP system - Customer Service Interaction with assigned accounts - Backup for other Customer Service personnel
Posted on iHireCustomerService.com - Apply Now - Post Job

8/25/2009 - Pikeville, KY - COST ACCOUNTING MANAGER
Kelloggs
-Provide management and staff with financial, cost management, and strategic support including budgeting, forecasting, capital appropriations, and cost savings. -Work to improve the understanding of key business drivers and maximize operational results. -Identify and implement of process improvement is also a key component to this position. With 2008 sales of nearly $13 billion, Kellogg Company (NYSE:K) is the worlds leading producer of cereal and a leading producer of convenience foods, including cookies, crackers, toaster pastries, cereal bars, frozen waffles, and meat alternatives. The companys brands include Kelloggs, Keebler, Pop-Tarts, Eggo, Cheez-It, All-Bran, Mini-Wheats Nutri-Grain, Rice Krispies, Special K, Chips Deluxe, Famous Amos, Sandies, Carrs, Bear Naked, Kashi, MorningStar Farms, Gardenburger and Stretch Island. Kellogg products are manufactured in 19 countries and marketed in more than 180 countries around the world. Kellogg Company is an Equal Opportunity Employer who strives to provide an inclusive work environment that involves everyone and embraces the diverse talent of its people. Kellogg EOE M/F/D/V
Posted on iHireAccounting.com - Apply Now - Post Job

7/29/2009 - Charlotte, NC - Sr. Compensation Analyst
Bovis Lend Lease
As a key member of the Compensation Team, the Senior Compensation Analyst will work closely with the Compensation Manager and others within the HR team as well as partner with managers within the business to ensure proper implementation of compensation practices such as formal job descriptions, market pricing, etc.. Typical duties include setting up and administration of e-compensation applications; managing survey relationships, updating pay structures; implementing performance management system changes; Executive Deferred Compensation reporting and administration; market pricings, and interacting with management, and other HR professionals regarding compensation issues. Assist in administration performance appraisal and salary administration programs, reviewing changes in wages and salaries for conformance to policy.
Posted on iHireHR.com - Apply Now - Post Job

9/7/2009 - Lake Oswego, OR - Insurance Defense and/or Personal Injury Litigation Senior Legal Secretary (Lake Oswego, OR office l
Travelers
Committed. Competitive. Constructing our Future. That's Travelers. We are one of the leading insurance companies in the United States. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy, and a workplace in which you truly can make a difference. Perform a variety of legal secretarial and administrative duties for assigned attorneys, many of which are unique to a legal environment and require a working knowledge of legal concepts, terminology, and processes. Assist with general office support efforts, office administration and perform other duties as requested and assigned. Will serve as a backup to the office administrator as needed for office administration. PRIMARY DUTIES/RESPONSIBILITIES: Ability to effectively compose various legal documentation including but not limited to pleadings, discovery, subpoenas and draft correspondence. Review incoming mail to determine urgency and work with attorneys accordingly. Provide necessary telephone assistance including, but not limited to, answering callers routine questions. Maintain attorney calendar as well as maintain diary and tickler dates appropriately. Review calendar daily and proactively handle upcoming events and determine dates upon which various pleadings must be served and filed. Input and maintain information into case management system and ensure data integrity. Maintain, organize and index all case files for staff attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner. Schedule/coordinate depositions, medical examinations and other court designated hearings. Retain court reporters and interpreters, if necessary. Act as a liaison with experts and witnesses in scheduling/coordinating appearances and/or depositions along with documentation retrieval. Act as a liaison between client and Staff Counsel office by furnishing and requesting information as needed and assist in completion of administrative reports. Ability to assist attorney in trial. May assist management in interview process and new hire orientation along with other administrative tasks. Conduct training classes, if necessary, in regard to legal procedures or case management system. Summarize discovery responses and draft standard discovery motions. Conduct preliminary legal research as necessary. EDUCATION/COURSE OF STUDY: High School Diploma or its equivalent required. Associates Degree or vocational secretarial training desirable WORK EXPERIENCE/KNOWLEDGE: Minimum of 6 years experience as a legal secretary required, or consistently high level performance. Experience in insurance defense litigation preferred. Prior corporate experience desirable COMMUNICATION SKILLS: Superior written and oral communication skills. Superior interpersonal skills to communicate with court personnel, other attorneys and their staff, clients, claim representatives, witnesses and outside vendors. COMPUTER SKILLS: Highly proficient in MS Word, MS Outlook, Excel and Powerpoint. Highly proficient with the usage of a case management system and other software applications. OTHER COMPETENCIES/SKILLS: Strong knowledge of trial procedures. Strong understanding of legal terminology, local court/jurisdiction rules and adhere to law office procedures. Ability to identify urgency and prioritize tasks accordingly. Strong strategic thinker and decision maker Practice appropriate office etiquette. Ability to manage time and multitask effectively and displays problem solving skills by developing methods or approaches to getting the work done. Maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities. Ability to work independently as well as in a team environment. Strong organizational skills. Ability to operate business machines such as photocopy and scanning equipment. Position requires physical activity including but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds
Posted on iHireSecretarial.com - Apply Now - Post Job

10/2/2009 - Beverly Hills, CA - Used Car Salesperson / Pre-Owned Auto Sales
Sonic Automotive
Duties and Responsibilities: ? Realize that business is built on customer satisfaction and devote himself/herself to guaranteeing satisfaction of customers. ? Establish personal income goals that are consistent with dealership standards of productivity, and devise a strategy to meet those goals. ? Report to the Used-vehicle Sales Manager regarding objectives, planned activities, reviews and analyses. Determine each customer's vehicle needs by asking questions and listening. ? Keep abreast of incoming inventory, features, accessories, etc., and how they benefit customers. ? Demonstrate used vehicles (includes test drives). ? Deliver vehicles to customers. The delivery process ensures that the customer understands the vehicle's operating features, warranty and paperwork, and it lays the foundation for customer loyalty. ? Work with the service department and body shop to ensure that vehicles are reconditioned as expected and on schedule. ? Attend sales meetings. ? Maintain a prospect development system which includes a group of prospect locators and sales associates. ? Review and analyze actions at the end of each day, week, month and year to determine how to better utilize time and plan more effectively. ? Understand the terminology of the automobile business and keep abreast of technological changes in the product. ? Know and understand equity and values, and be able to explain depreciation to the customer. ? Know and understand the federal, state and local laws which govern retail auto sales. ? Introduce customers to service department personnel to emphasize to them the quality and efficiency of service repairs and maintenance available in the dealership's service department. ? Must follow all company safety policies and procedures and immediately report any and all accidents to a manager or supervisor. Qualifications: ? High school diploma or the equivalent. ? Ability to read and comprehend instructions and information. ? Valid in-state driver's license. ? Professional personal appearance. ? Excellent communication skills. ? Ability to sell a minimum quota according to dealership standards. ? All applicants must be authorized to work in the USA. ? All applicants must perform duties and responsibilities in a safe manner. ? All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license. It's time to make the most important move of your career: the move to a Sonic Automotive family dealership. From our cooperative, team-based approach, to our more than 1,000 internal advancements each year, it's easy to see the Sonic Automotive difference. When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer.
Posted on iHireAutomotiveProfessionals.com - Apply Now - Post Job

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